Litigation Secretary - Civil Litigation

Location: Downtown San Diego, CA
Practice Area: Civil Litigation

An established and well-respected San Diego law firm is seeking an experienced Litigation Secretary to join our busy downtown office. This is an excellent opportunity for a legal professional who thrives in a fast-paced civil litigation environment and values collaboration, professionalism, and work-life balance.

We are looking for a team member with a minimum of five years of experience supporting a complex civil litigation practice. The ideal candidate is detail-oriented, highly organized, and possesses exceptional communication and interpersonal skills.

Key Responsibilities

• Manage and organize litigation documents and case files
• Prepare draft documents, shells, pleadings, and correspondence
• Handle state and federal court filings, including e-filing
• Prepare draft Judicial Council forms for court hearings
• Support attorneys with deposition and trial preparation, including exhibits, witness binders, and trial calendaring
• Manage trial deadlines, reminders, and litigation calendars
• Communicate effectively with attorneys, staff, clients, vendors, and third parties
• Utilize document management, word processing, spreadsheets, forms systems, and related software applications

Qualifications

• Minimum 5 years of litigation secretary experience
• Strong working knowledge of legal terminology, concepts, and procedures
• Familiarity with California Rules of Court and federal filing requirements
• Excellent proofreading, writing, and verbal communication skills
• Strong organizational, time-management, and project-management abilities
• High level of professionalism and sound judgment
• Experience working within law firm practice groups
• Proficiency with Microsoft Office Suite, PDF software, formatting, TOCs/TOAs, and Bates labeling
• Experience with document management systems (iManage preferred)
• Bachelor's degree a plus

Compensation & Benefits

• Medical, dental, and vision (PPO & HMO options)
• Dependent coverage, including domestic partners
• Life, short-term, and long-term disability insurance
• Health Savings Accounts (with qualifying plan)
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Employee Assistance Program (EAP)
• Telemedicine services
• Cancer Guardian
• Aflac supplemental insurance
• Pet Health Insurance
• 401(k) participation
• Paid parking or transit stipend
• Free access to onsite fitness center

California Pay Range: $35 - $42 per hour
(Final compensation commensurate with experience and skillset.)